Powerful Features for Your E-Commerce Business
Funktionspower für deinen E-Commerce
Focus on your growth. Billbee automates everything from checkout to delivery for you.
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Discover Billbee's Core Features
Centrally Manage Orders
Import all orders from Amazon, Shopify, eBay, and more fully automatically into one central hub.
Automatically reconcile your payments and report the status directly back to marketplaces and online stores.
Eliminate manual effort and careless mistakes with smart workflows.
Automate Documents & Pre-Accounting
Create invoices, packing slips, and more fully automatically and send them directly to your customers.
Stay legally compliant with your own branding—perfectly prepared for all e-commerce scenarios.
Prepare your accounting data (e.g., via DATEV export) for your accounting firm with just a few clicks.
Sync Warehouse & Inventory
Sync your inventory levels in real time across your connected online stores and marketplaces.
Reliably prevent overselling and ensure your customers never face empty shelves.
Stay on top of things with minimum stock levels and automated reorder suggestions for your purchasing.
Accelerate Shipping Processes
Create shipping labels for all major carriers (like DHL, DPD, Hermes, etc.) directly from Billbee.
Automatically transmit tracking numbers to your customers and sales platforms.
Save valuable time picking and packing—whether you fulfill orders yourself or use a fulfillment network.
Track Growth & KPIs
Keep an eye on all crucial e-commerce KPIs (revenue, orders, etc.).
Instantly identify which products and sales platforms are most profitable for you.
Make better decisions with detailed reporting on top sellers and customer behavior.
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WITH BILLBEE'S CORE ENGINE: SMART "IF-THEN" RULES
Automations: Put Your E-Commerce on Autopilot
Why make the same clicks every day? With our automation rules, you define your perfect workflows just once.
Your Order Workflow: From Click to Ship
Imagine an order is paid and you don't have to do a thing. With our rules, you define a flawless process chain that Billbee executes for you:
Step 1: The invoice is created fully automatically (legally compliant and in your branding).
Step 2: The invoice is emailed directly to your customers.
Step 3: The shipping label (DHL, DPD, etc.) is automatically generated and (optionally) printed.
Step 4: The tracking number is reported back to the marketplace (Amazon, eBay, etc.).
Smart Customer Communication That Runs in the Background
Keep your customers in the loop 24/7 without typing emails yourself. Billbee becomes your automated customer service and reacts intelligently to events:
Status Updates: Automatically send an email as soon as the status changes to "Shipped".
Localization: Automatically send customers from France your French email template.
Payment Reminders: Send a friendly reminder when a payment is pending.
Reviews: Automatically request a product review 7 days after shipping.
Clever Workflows for Your Warehouse Team
Provide clarity in the warehouse before your team even holds the pick list. Billbee intelligently pre-sorts orders and adds the right instructions:
Prioritization: Automatically add an "URGENT" tag to all incoming express orders.
Pick Instructions: Mark orders containing product SKU 123 with "FRAGILE - GLASS".
Customer Segmentation: Highlight orders from your registered VIP customers.
Automated Inventory Management
Don't just let Billbee sync your inventory—let it react intelligently. This helps you prevent stockouts and optimize purchasing:
Low Stock Alerts: Automatically receive a notification as soon as a product reaches your defined minimum stock level.
Product Deactivation: Automatically set a product to "inactive" on all marketplaces when stock hits 0 to stop overselling.
Reorder Suggestions: Use reports to identify which items need to be restocked based on sales from the last 30 days.
Receiving Goods: Simply update your stock levels in the software, and Billbee instantly syncs them across all channels.
Master International Shipping (EU/Customs)
Shipping abroad is full of special rules—EU, non-EU, B2B, B2C. Instead of manually checking every order, let Billbee do the heavy lifting and automatically attach the right documents or notes.
Example #1: If the delivery country is Switzerland (or any non-EU country), automatically generate the customs declaration (e.g., CN22/23) for shipping.
Example #2: If the delivery country is in the EU (e.g., France), generate the invoice with the text block "Tax-free intra-community supply" (Reverse Charge).
Example #3: If the delivery country is the US and the shipping method is "International Parcel", add the internal tag "US Customs Check" (e.g., to manually verify tariff codes).
Manage Specialty Shipping & Carriers
Not every shipment is the same. Whether it's express, bulky goods, or a specific product—Billbee can automatically select the right carrier or shipping method based on rules.
Example #1: If the selected shipping method in the online store is "Express", automatically select "DHL Express" when creating the label and add the "URGENT" tag.
Example #2: If an item in the order contains SKU "34567", automatically select carrier "Freight Forwarder XY".
Example #3: If the total weight is under 500g and the delivery country is Germany, automatically select the shipping method "Warenpost".
No time to set up Billbee yourself?
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Discover our network of certified partners!
We offer you a wide network of certified, independent partners to set up & optimize your Billbee account.
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Connect Billbee With Over 150 Integrations
6 REASONS WHY BILLBEE IS YOUR BEST CHOICE
Why You'll Love Billbee
We promise: Your online business will become faster, simpler, and more flexible. Billbee is designed not just to take work off your plate, but to give you full control over your processes and costs. From being ready to use instantly to our unique support guarantee—discover the perks that make Billbee so special.
Ready to Use Instantly
Forget implementations that take weeks. Sign up and get started right away! With Billbee, you can create your first invoices and work productively today. Maximum time savings, minimal effort.
Smart Automation
From invoices and shipping labels to payment reminders: Billbee takes over your routine tasks and runs everything on autopilot. Claim back valuable time for your core business.
Simple & Intuitive
No IT skills required! Billbee is designed so you can find your way around immediately thanks to its intuitive interface. With our step-by-step guides, you can set everything up quickly and independently.
Fair All-Inclusive Pricing
One price—everything included! We guarantee no hidden fees. Our pricing is purely usage-based and scales with your success. Full flexibility with no contract lock-in—you maintain complete cost control.
Guaranteed Support
Your questions will be answered quickly, guaranteed! If you have to wait longer than the end of the next business day for an initial reply, we will AUTOMATICALLY refund your entire monthly fees. That is our promise to you.
Cloud-Based & Made in Germany
Access Billbee anytime, anywhere—no software installation required. As a German company, our servers are located in the Hetzner data center park in Nuremberg and are powered by 100% green energy. Maximum data security meets sustainability.
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Frequently Asked Questions About E-Commerce Automation
What Does E-Commerce Automation Mean?
At its core, e-commerce automation means that technology (software) takes over the work that humans previously had to manually click, type, or verify. It's about digitizing repetitive routine tasks with a smart software solution (like Billbee) and ensuring they run completely autonomously.
What Can I Automate?
With Billbee, you can your order fulfillment, creation and sending order documents, inventory management as well as your shipping process automate. Reports and analyses can also be generate automatically.
Specifically, this means: You can automatically create and send invoices, reconcile payments and stocks, send out payment reminders directly and easily handle your shipping as well as returns.
Wie fange ich am besten an, meine Prozesse zu automatisieren?
Mit Billbee automatisierst du deine E-Commerce-Prozesse Schritt für Schritt in deinem eigenen Tempo. Binde zuerst deine Verkaufskanäle, Versanddienstleister und Zahlungsanbieter an. Ab sofort importiert Billbee alle Bestellungen aus deinen Shops und Marktplätzen und aktualisiert deine Bestände automatisch über all deine Verkaufskanäle hinweg. Allein das spart dir täglich jede Menge Zeit. Aktiviere anschließend den Zahlungsausgleich und erstelle individuelle Regeln für den Versand und die Rechnungserstellung. Damit nutzt du bereits die größten Quick Wins für dein E-Commerce-Business.
Erweitere dein Automatisierungs-Setup anschließend Schritt für Schritt mit weiteren Regeln und Abläufen. So stellst du sicher, dass Billbee jederzeit zu dir und deinen Prozessen passt und einfach mit dir mitwächst.
What Are the Benefits of Automation?
The biggest advantages of e-commerce automation are:
Time Savings: Automation eliminates daily routine tasks (e.g., writing invoices, syncing inventory, or printing shipping labels). This gives you (and your team) valuable time back.
Fewer Errors: Where humans work, mistakes happen—especially with high order volumes. A system doesn't make typos in the delivery address, nor does it forget to mark a payment as "paid". Automations prevent misdirected shipments, reduce complaints, and ensure happier customers.
Scalability: Without automation, twice as many orders often mean twice as much work and the need for more staff. With smart automations, your business can simply keep growing without your fixed costs rising linearly.
Lower Costs: You make an initial investment in software, but in the long run, you save enormous costs because manual labor is reduced.
Better Customer Experience: Automation provides speed. Your customers receive their invoice immediately after purchase, are informed about every shipping step, and returns are processed faster. This ensures a more professional appearance and higher customer satisfaction.
Worauf sollte ich bei der Automatisierung meiner E-Commerce-Prozesse achten?
Keine Insellösungen: Deine Prozesse sollten nahtlos zusammenspielen und Informationen zuverlässig austauschen. Nur so vermeidest du doppelte Arbeit, manuelle Übertragungsfehler und unnötige Brüche in deinen Abläufen. In Billbee sind die wichtigsten Prozesse bereits vollständig abgebildet oder per Schnittstelle direkt anbindbar.
Individualisierung statt starrer Prozesse: Jeder Shop arbeitet anders. Achte deshalb darauf, dass die Automatisierungen zu deinen Workflows passen. In Billbee kannst du dafür individuelle Regeln und Bedingungen definieren und bei Bedarf jederzeit manuell eingreifen.
Skalierbarkeit: Wenn dein Shop wächst, sollte auch dein Automatisierungs-Setup skalierbar sein. Damit du neue Verkaufskanäle, Versanddienstleister oder Zahlungsanbieter einfach und unkompliziert anbinden kannst.