Intuitive Invoicing Software
Automatically Create & Send Shopware Invoices
Seamless Integration with Your Shopware Store
Simple Automations
Custom Invoice Design
No credit card information required. The trial period ends automatically.
Over 20,000 Online Sellers Use Billbee
Automate Your Invoices
Billbee is Your Powerful Invoicing Tool for Shopware
Generate Legally Compliant (E-)Invoices Fully Automatically
Automatically generate a legally compliant invoice for every Shopware order. Billbee pulls all relevant data directly from your Shopware system, so you no longer have to deal with manual data entry.
Personalized Invoice Dispatch Including Tracking
Automatically send invoices to your customers at the desired time. Use placeholders to personalize your emails and include the tracking number directly. This ensures transparency and reduces inquiries.
Custom Invoice Layout
Use the layout editor to perfectly match your documents to the design of your Shopware store. From logo placement to font selection: design your invoices to match your brand identity.
Efficient Returns Management: Credit Notes & Cancellations
Create credit notes or cancellation invoices with just a few clicks. Billbee ensures legally compliant documentation and, if desired, enables automatic reconciliation with your inventory in Shopware.
Seamless Interface to Your Accounting
Transfer your Shopware sales data and documents with a click to DATEV, sevdesk, or Lexware Office. Billbee prepares the data so that your tax advisor can work efficiently.
Automatic Archiving
Billbee archives all generated documents in the cloud in an audit-proof manner. This way, you automatically fulfill legal retention requirements and can provide information at any time without having to manage folders manually.
In just a few steps
How to Automate Your Shopware Invoices with Billbee
You don't need any IT knowledge to automate your invoicing with Billbee. Get started right away and save valuable time.
1. Set up a custom layout
Before you get started, go to Settings to upload your logo, enter your company information, and select your preferred font. Once you've set these up, Billbee will automatically use this template for all future invoices.
2. Automate Invoicing
In Billbee, automations always run based on rules. So, to have your invoices generated automatically from now on, you’ll need to create a custom rule for this. Simply create it under “Automation” in the “Rules” tab. Here, set the trigger to “Order imported” and the action to “Create order document” with “Invoice” as the document type. This way, the system knows exactly when to create an invoice.
3. Automate Invoice Processing
Step 2 ensures that your invoices are generated automatically, but it does not yet ensure that they are sent to your customers automatically. To do this, first create a custom notification message. To do so, go to the “Automation” section under “Email Templates,” create a custom message, and save the template.
Next, create a second rule for automatically sending your invoices. A rule like this is already set up by default in your Billbee account. However, you can still customize it—for example, by linking the notification text you created earlier and specifying a BCC email address that receives all sent invoices.
Test now for 30 days without obligation!
Automate Your E-Commerce
More Than Just an Invoicing Program: Billbee is the All-in-One Tool for Shopware
Billbee is a comprehensive multichannel solution that goes far beyond mere invoice creation. With Billbee, automate not only your invoices but also your shipping, payment reconciliation, and inventory management.
Automatic Payment Reconciliation
Connect your bank accounts and providers like PayPal or Stripe. Billbee reconciles transactions in real-time with your Shopware orders and immediately marks paid orders as ready for shipment.
Efficient Shipping Management
Generate shipping labels for DHL, UPS, GLS & co. directly in Billbee. Tracking data is automatically transferred to Shopware and your customers – for a smooth after-sales process.
Centralized Inventory Management
Billbee is a simple inventory management system for Shopware and all other sales channels. The system synchronizes your inventory across all connected channels, protecting you from overselling. If a product sells on Amazon, the inventory in your Shopware store is immediately updated.
Multichannel Capability
Billbee supports you not only with invoicing for your online shop, but also for all other sales channels (e.g., Amazon, eBay, Etsy or Kaufland). Manage all channels centrally in one dashboard – for more overview and less chaos.
Connect Billbee to over 150 interfaces
Billbee pricing: simple, fair and without fine print
Billbee grows with you. Your month. Costs are purely usage-based — perfect to set the course for your growth.
All inclusive: All features & interfaces can be used immediately
Fair: No minimum term, cancellable on a monthly basis
There for you: Support with guaranteed initial response time
Flat rate: Unlimited number of users at no extra cost
Tool upgrade: Billbee is part of the comrce software hub. Depending on the number of orders, you can therefore use additional tools for free!
How many orders do you have
per month?
Total price per month: 9€
From 200 orders, you also get:
Tools for inventory management & customer support. ↓
Tools for inventory management & customer support. ↓
No credit card required · Trial ends automatically
In addition to Billbee, you have depending on the number of your months. Orders additional tools included
Billbee Starter
up to 200 orders
Billbee in full
- All functions & interfaces included
- Can be cancelled monthly (no minimum term)
- Unlimited number of users
- Free email support with service promise
- 24/7 cloud availability
additionally included
Amainvoice - Amazon Accounting
If Amainvoice is actively connected, Billbee does not charge any fees for your Amazon orders.
Billbee Growth
from 200 orders
Billbee in full
- All functions & interfaces included
- Can be cancelled monthly (no minimum term)
- Unlimited number of users
- Free email support with service promise
- 24/7 cloud availability
additionally included
Amainvoice - Amazon Accounting
If Amainvoice is actively connected, Billbee does not charge any fees for your Amazon orders.
VentoryOne - warehouse & inventory management
You get full access to VentoryOne for your warehouse management at no extra charge.
Replyco - E-Commerce Help Desk
Replyco is available to you free of charge as a software solution for customer support.
In just a few steps
Setting up Billbee is easy
With Billbee, you can get started today—even without any technical know-how. Our tutorials, comprehensive documentation, and more will help you get set up.
Sign up—it's 100% non-binding
Sign up for your Billbee account and start the trial period without providing any payment information. The trial period ends automatically—no need to cancel!
Integrate Shops, Marketplaces, Shipping Services, and More
Connect your online stores, marketplaces, shipping providers, etc., to Billbee and start importing your orders.
Get started right away and use all the features
Whether manually or automatically: Start managing your products and processing orders right away. See for yourself how quickly you can save time with Billbee!
Try Billbee Today, Completely Risk-Free
#happyselling experience
Insights From Online Sellers Whose Daily Routines Have Already Been Transformed by Billbee
"Billbee effortlessly bundles our orders from all channels, providing us with the exact workflows we need as a growing children’s label. The automations make our day-to-day operations noticeably easier, giving us more time for what we love most: turning simple IKEA products into cherished favorites for families everywhere.
We’ve been using Billbee for a while now and are truly impressed. The user interface is clearly designed and intuitive to use—even new team members find their way around quickly. We are especially convinced by the automation: orders, invoices, and inventory management run smoothly and save us a tremendous amount of time in our daily operations.
We’ve been using Billbee since 2017 and have truly grown alongside the platform. It is incredibly easy to onboard new employees, and Billbee has allowed us to scale our operations seamlessly.
When I first became subject to sales tax, I was worried I’d have to spend hours every week manually writing invoices. Fortunately, Billbee takes care of everything: invoices are created and sent to customers automatically, and tracking numbers are transmitted directly back to Etsy and Shopify.
As a small company, we grew fast—and Billbee simply grew with us, completely behind the scenes. No bells and whistles, just a system you can truly rely on.
Frequently Asked Questions
Here you will find answers to the most important questions about invoicing for Shopware and Billbee. If you still have questions, our support or community will be happy to help.
What must be included on my Shopware invoices?
For legal compliance, the following information must be included:
- Full names and addresses (your company & customers)
- Your tax number or VAT ID.
- Date of issue and a sequential invoice number
- Quantity and type of products delivered
- Time of performance (delivery date)
For small business owners: The notice regarding VAT exemption under § 19 UStG.
For international merchants: For EU sales, if applicable, the correct tax rates of the destination country (OSS procedure).
Can I also create invoices with Shopware itself?
Shopware offers standard invoice creation, but Billbee provides significantly more flexibility, more in-depth automation rules, and, most importantly, seamless integration with multichannel platforms and accounting systems.
How long does the setup take?
Thanks to the official Shopware integration, setup is completed in just a few minutes. For the automation rules (including layout and custom text for sending invoices), you usually won't need more than an hour.
It's that simple:
- Connect your Shopware store with Billbee.
- Add your branding in the layout editor.
- Create an automation rule for invoice generation (e.g., Trigger: "Status is Paid").
- Set up automatic sending, including custom email texts and integrated tracking numbers.
Can I also create invoices with Billbee if I sell internationally?
Yes! If you sell internationally via Shopware (or other sales channels), Billbee recognizes the correct tax rates (e.g., within the EU via OSS) and correctly displays them on the invoices.
Can I also create cancellation invoices and credit notes?
Yes, you can create correction documents for every order. Billbee links the credit note and the original document, ensuring your accounting remains correct.
How much does Billbee cost as an invoicing tool for Shopware?
The basic fee is €9 per month. Additionally, you pay a small fee per order actually processed. So your costs only increase if you sell more.
For this price, you can use Billbee to its full extent, meaning you can also automate your shipping, payment reconciliation, customer communication, and much more.