No more manual effort: Automatically generate a legally compliant invoice for every Shopify order.
Automatically send invoices to your customers. Use placeholders to personalize your messages.
Use the layout editor to adapt your invoices to your Shopify store's design – from logo to font.
Create credit notes and cancellation invoices in just a few clicks. Optionally, book items back into your inventory afterwards.
Transfer your Shopify sales data and invoices to your tax software (e.g., DATEV, sevdesk, or Lexware Office) with a single click. Billbee bundles the data so your tax advisor can work with it efficiently.
Billbee securely archives your invoices in your cloud. This ensures you can provide information at any time and automatically fulfill your legal retention obligations.
You don't need any IT knowledge to automate your invoicing with Billbee. Get started right away and save valuable time.
Before you get started, go to Settings to upload your logo, enter your company information, and select your preferred font. Once you've set these up, Billbee will automatically use this template for all future invoices.
In Billbee, automations always run based on rules. So, to have your invoices generated automatically from now on, you’ll need to create a custom rule for this. Simply create it under “Automation” in the “Rules” tab. Here, set the trigger to “Order imported” and the action to “Create order document” with “Invoice” as the document type. This way, the system knows exactly when to create an invoice.
Step 2 ensures that your invoices are generated automatically, but it does not yet ensure that they are sent to your customers automatically. To do this, first create a custom notification message. To do so, go to the “Automation” section under “Email Templates,” create a custom message, and save the template.
Next, create a second rule for automatically sending your invoices. A rule like this is already set up by default in your Billbee account. However, you can still customize it—for example, by linking the notification text you created earlier and specifying a BCC email address that receives all sent invoices.
Billbee goes far beyond mere Shopify invoicing. The multichannel software automates all processes of your inventory management and order fulfillment – from payment reconciliation to shipping. This saves you valuable time and ensures more satisfied customers.
Connect your business accounts and payment providers like PayPal or Stripe directly with Billbee. The system reconciles transactions in real-time with your Shopify orders. This ensures a complete data foundation, minimizes sources of error, and prepares your accounting so that month-end closing becomes a breeze.
Generate shipping labels for all major logistics providers (like DHL, UPS, or GLS) with just a few clicks directly in Billbee. What's particularly clever: As soon as the label is created, tracking data is automatically transferred to Shopify and your customers. This reduces inquiries and increases satisfaction.
Billbee serves as a simple inventory management system for Shopify – and all other channels (like Amazon or eBay). It synchronizes your inventory in real-time across all connected sales channels, preventing out-of-stock situations – fully automatically and reliably.
Your online store might just be the beginning. With Billbee, you can effortlessly scale to marketplaces like Amazon, eBay or Etsy. Instead of logging into countless different systems, you manage all orders and invoices across platforms in a single, central dashboard.
Billbee grows with you. Your month. Costs are purely usage-based — perfect to set the course for your growth.
With Billbee, you can get started today—even without any technical know-how. Our tutorials, comprehensive documentation, and more will help you get set up.
Sign up for your Billbee account and start the trial period without providing any payment information. The trial period ends automatically—no need to cancel!
Connect your online stores, marketplaces, shipping providers, etc., to Billbee and start importing your orders.
Whether manually or automatically: Start managing your products and processing orders right away. See for yourself how quickly you can save time with Billbee!
"Billbee effortlessly bundles our orders from all channels, providing us with the exact workflows we need as a growing children’s label. The automations make our day-to-day operations noticeably easier, giving us more time for what we love most: turning simple IKEA products into cherished favorites for families everywhere.
We’ve been using Billbee for a while now and are truly impressed. The user interface is clearly designed and intuitive to use—even new team members find their way around quickly. We are especially convinced by the automation: orders, invoices, and inventory management run smoothly and save us a tremendous amount of time in our daily operations.
We’ve been using Billbee since 2017 and have truly grown alongside the platform. It is incredibly easy to onboard new employees, and Billbee has allowed us to scale our operations seamlessly.
When I first became subject to sales tax, I was worried I’d have to spend hours every week manually writing invoices. Fortunately, Billbee takes care of everything: invoices are created and sent to customers automatically, and tracking numbers are transmitted directly back to Etsy and Shopify.
As a small company, we grew fast—and Billbee simply grew with us, completely behind the scenes. No bells and whistles, just a system you can truly rely on.
Here you'll find answers to the most important questions about invoicing for Shopify and Billbee. If you still have questions, our support team or community will be happy to help.
To ensure your invoices are legally compliant in Germany, they must contain the following information:
Important for small businesses: If you use the small business regulation (§ 19 UStG), you are not allowed to show VAT. Instead, you must include the note: “As per § 19 UStG, the amount shown does not include VAT.”
Important for international sales: If you sell to other EU countries, the tax rate of the destination country may need to be stated on the invoice.
No, Shopify cannot create legally compliant invoices. For that, you need an invoicing tool.
Connecting to your Shopify store usually takes only a few minutes. After that, you can start immediately and create your invoices manually or automatically.
For the automation you should ideally set up an invoice layout with your logo and company details once. Then you create a rule for automatic invoice generation, customize the description text, and set up a second rule for automatic invoice dispatch. The entire setup usually takes less than an hour – and saves valuable working time every day from now on.
Yes, both are easily possible with Billbee. If an order is completely canceled, you can create an official cancellation invoice (correction document) with just a few clicks. Billbee automatically ensures the correct continuation of invoice numbers and links the cancellation directly to the original document. This is particularly important for legally compliant accounting.
If you want to refund a customer a partial or full amount (e.g., in case of a complaint), Billbee can do that too. Credit individual items or just a partial amount (e.g., shipping costs) and decide for yourself whether the items should be automatically returned to your inventory or not.
Yes, with Billbee, you can automatically create invoices for both national and international sales. The system takes into account the different tax rates in other EU countries, ensuring that you correctly declare VAT nationally and internationally.
Billbee starts with a monthly basic fee of 9 € and is then usage-based calculated. This means: You pay a small amount for each order actually processed.
For the monthly fee, you can use Billbee to its full extent – meaning you can automate not only your invoices but also your entire order processing (from payment reconciliation and shipping to customer communication) and manage your inventory.