With Billbee, automatically create a legally compliant invoice for every Etsy order.
Automatically send invoices to your customers via email. You can fully customize the messages using numerous placeholders.
With the layout editor, customize the appearance of your invoices exactly to your preferences.
Automatically upload your generated invoices from Billbee to Etsy. This saves you tedious work and gives you more time for your Etsy shop.
Transfer all your Etsy sales data and generated invoices to your tax software with a click (e.g., sevdesk, Lexware Office, or DATEV). This saves you tedious preparation time and avoids errors.
The legal retention period for your invoices is long. Billbee archives all generated Etsy invoices in your connected cloud storage. This way, you meet all legal requirements and have access to all your invoices at any time.
You don't need any IT knowledge to automate your invoicing with Billbee. Get started right away and save valuable time.
Before you get started, go to Settings to upload your logo, enter your company information, and select your preferred font. Once you've set these up, Billbee will automatically use this template for all future invoices.
In Billbee, automations always run based on rules. So, to have your invoices generated automatically from now on, you’ll need to create a custom rule for this. Simply create it under “Automation” in the “Rules” tab. Here, set the trigger to “Order imported” and the action to “Create order document” with “Invoice” as the document type. This way, the system knows exactly when to create an invoice.
Step 2 ensures that your invoices are generated automatically, but it does not yet ensure that they are sent to your customers automatically. To do this, first create a custom notification message. To do so, go to the “Automation” section under “Email Templates,” create a custom message, and save the template.
Next, create a second rule for automatically sending your invoices. A rule like this is already set up by default in your Billbee account. However, you can still customize it—for example, by linking the notification text you created earlier and specifying a BCC email address that receives all sent invoices.
Automatic invoicing is just the beginning. As a complete e-commerce solution, Billbee goes far beyond writing and sending Etsy invoices. It bundles all time-consuming order processing steps – from accounting to shipping – into a single system.
Connect your bank, PayPal, and more with Billbee. Billbee automatically assigns incoming payments to the corresponding Etsy orders. This ensures complete documentation and significantly simplifies your monthly accounting.
Create shipping labels for all common service providers (DHL, DPD, Hermes, etc.) directly from Billbee. The tracking number is automatically sent to your customers and to Etsy.
Keep track of your inventory on Etsy and all other channels. Billbee automatically synchronizes quantities, effectively preventing you from selling items that are no longer in stock.
Sell effortlessly on other marketplaces like Amazon and eBay or through your own online shop (e.g., Shopify, WooCommerce, Shopware). Billbee creates and manages invoices for all your sales platforms from a single dashboard.
Billbee grows with you. Your month. Costs are purely usage-based — perfect to set the course for your growth.
With Billbee, you can get started today—even without any technical know-how. Our tutorials, comprehensive documentation, and more will help you get set up.
Sign up for your Billbee account and start the trial period without providing any payment information. The trial period ends automatically—no need to cancel!
Connect your online stores, marketplaces, shipping providers, etc., to Billbee and start importing your orders.
Whether manually or automatically: Start managing your products and processing orders right away. See for yourself how quickly you can save time with Billbee!
"Billbee effortlessly bundles our orders from all channels, providing us with the exact workflows we need as a growing children’s label. The automations make our day-to-day operations noticeably easier, giving us more time for what we love most: turning simple IKEA products into cherished favorites for families everywhere.
We’ve been using Billbee for a while now and are truly impressed. The user interface is clearly designed and intuitive to use—even new team members find their way around quickly. We are especially convinced by the automation: orders, invoices, and inventory management run smoothly and save us a tremendous amount of time in our daily operations.
We’ve been using Billbee since 2017 and have truly grown alongside the platform. It is incredibly easy to onboard new employees, and Billbee has allowed us to scale our operations seamlessly.
When I first became subject to sales tax, I was worried I’d have to spend hours every week manually writing invoices. Fortunately, Billbee takes care of everything: invoices are created and sent to customers automatically, and tracking numbers are transmitted directly back to Etsy and Shopify.
As a small company, we grew fast—and Billbee simply grew with us, completely behind the scenes. No bells and whistles, just a system you can truly rely on.
Here you'll find answers to the most important questions about invoicing for Etsy and Billbee. If you still have questions, our support team or community will be happy to help.
It depends: As long as you only private sale you sell, invoices are not mandatory. So, if you're just topping up your pocket money every few weeks with your hand-poured candles, you don't need to worry.
However, once you are operating commercially on Etsy, you must issue an invoice .This is essential for your own bookkeeping and tax returns. Furthermore, you are obligated to provide business customers with an invoice for every purchase. If you sell to private customers, you are required to send invoices upon request. However, it appears much more professional if you include all payment documents with every purchase, saving your customers the hassle of having to request their invoice from you.
The same rules apply to your Etsy invoices as to all other invoices. This means their form and content are strictly regulated by law. Therefore, every Etsy invoice must contain the following information:
Important for small business owners: If you use the small business regulation according to §19 UStG, the invoice must also include a corresponding note about the exemption from VAT. An exception applies to invoices for small amounts (under €250): Theoretically, the issue date and the gross amount are sufficient here. However, even in such cases, it looks more professional if you issue a complete invoice.
Important for digital products: If you sell digital products, Etsy may handle the remittance of VAT to the relevant EU countries (OSS procedure). In these cases, you issue the invoice to Etsy and not to your customers. Billbee helps you correctly manage these complex situations.
Unfortunately not. Buyers only receive a confirmation from the platform with the key details of their purchase. So, Etsy cannot create a real invoice.
Theoretically, yes. However, if you write your invoices by hand, that means a lot of extra work for you. Furthermore, manually creating invoices always carries the risk of errors.
With an invoicing tool, you ensure that your invoices are legally compliant, i.e., error-free, created, and sent directly to your customers. With Billbee you can create your Etsy invoices both manually and automatically .
To create your invoices with Billbee, connect your Etsy shop to Billbee. This usually only takes a few minutes. After that, you can start right away and create your invoices for Etsy orders manually or automatically.
For automation , you should ideally set up an invoice layout once with your logo and company details. After that, you create a rule for automatic invoice generation, customize the description text, and set up a second rule for automatic invoice dispatch. The entire setup usually takes less than an hour – and immediately saves valuable working time every day.
Instead of expensive fixed packages, you pay a small monthly fee of €9, which already includes all features and integrations. Further costs are flexibly based on your actual order volume. This way, Billbee remains cost-efficient even during seasonally weaker periods.
For the monthly fee, you can use Billbee to its full extent – meaning you can not only automate your invoices but also your entire order processing (from payment reconciliation and shipping to customer communication) and manage your inventory.