With a few coordinated automation rules, you can generate invoices for your orders 100% automatically. This saves you time and ensures legal compliance.
Automatically send invoices to your customers after order receipt or payment. Messages can be fully customized and personalized with numerous placeholders.
Use the layout editor to adapt the appearance of your invoices to your WooCommerce shop's branding. Fonts, logos, and colors: ensure a professional look.
Create legally compliant cancellation invoices or partial credit notes directly from Billbee with just a few clicks. The system correctly continues your numbering sequences and, if desired, automatically posts items back into stock. This keeps your accounting clean and your inventory up-to-date.
Transfer all your WooCommerce sales data and generated invoices to your tax software (e.g., sevdesk, Lexware Office, or DATEV) with a single click. This saves you tedious preparation time and avoids errors in your VAT pre-registration.
Legal retention requirements are strict. Billbee automatically archives all generated WooCommerce invoices in your connected cloud storage (e.g., Dropbox, Google Drive, or OneDrive). You have access at any time and meet all requirements without extra effort.
You don't need any IT knowledge to automate your invoicing with Billbee. Get started right away and save valuable time.
Before you get started, go to Settings to upload your logo, enter your company information, and select your preferred font. Once you've set these up, Billbee will automatically use this template for all future invoices.
In Billbee, automations always run based on rules. So, to have your invoices generated automatically from now on, you’ll need to create a custom rule for this. Simply create it under “Automation” in the “Rules” tab. Here, set the trigger to “Order imported” and the action to “Create order document” with “Invoice” as the document type. This way, the system knows exactly when to create an invoice.
Step 2 ensures that your invoices are generated automatically, but it does not yet ensure that they are sent to your customers automatically. To do this, first create a custom notification message. To do so, go to the “Automation” section under “Email Templates,” create a custom message, and save the template.
Next, create a second rule for automatically sending your invoices. A rule like this is already set up by default in your Billbee account. However, you can still customize it—for example, by linking the notification text you created earlier and specifying a BCC email address that receives all sent invoices.
Billbee is far more than a simple plugin for your invoicing. It supports you with inventory management and handles your entire order processing – from payment reconciliation, invoices, and shipping labels to customer communication.
Connect WooCommerce directly with payment providers like PayPal, Stripe, or your bank account. Billbee instantly recognizes incoming payments and assigns them to the corresponding orders. This means error-free data and accounting that practically takes care of itself.
Create shipping labels for DHL, UPS, GLS & co. with minimal effort. The best part: As soon as the label is printed, Billbee automatically sends the tracking number to WooCommerce and your customers.
Billbee also serves as a small inventory management system for WooCommerce and all other connected sales channels. This way, you keep track of your inventory in real-time and avoid out-of-stock situations.
Your online shop is growing? Great! With Billbee, you can easily connect marketplaces like Amazon, eBay or Etsy . Easily manage all invoices and sales across platforms in one central dashboard, without logging into ten different systems.
Billbee grows with you. Your month. Costs are purely usage-based — perfect to set the course for your growth.
With Billbee, you can get started today—even without any technical know-how. Our tutorials, comprehensive documentation, and more will help you get set up.
Sign up for your Billbee account and start the trial period without providing any payment information. The trial period ends automatically—no need to cancel!
Connect your online stores, marketplaces, shipping providers, etc., to Billbee and start importing your orders.
Whether manually or automatically: Start managing your products and processing orders right away. See for yourself how quickly you can save time with Billbee!
"Billbee effortlessly bundles our orders from all channels, providing us with the exact workflows we need as a growing children’s label. The automations make our day-to-day operations noticeably easier, giving us more time for what we love most: turning simple IKEA products into cherished favorites for families everywhere.
We’ve been using Billbee for a while now and are truly impressed. The user interface is clearly designed and intuitive to use—even new team members find their way around quickly. We are especially convinced by the automation: orders, invoices, and inventory management run smoothly and save us a tremendous amount of time in our daily operations.
We’ve been using Billbee since 2017 and have truly grown alongside the platform. It is incredibly easy to onboard new employees, and Billbee has allowed us to scale our operations seamlessly.
When I first became subject to sales tax, I was worried I’d have to spend hours every week manually writing invoices. Fortunately, Billbee takes care of everything: invoices are created and sent to customers automatically, and tracking numbers are transmitted directly back to Etsy and Shopify.
As a small company, we grew fast—and Billbee simply grew with us, completely behind the scenes. No bells and whistles, just a system you can truly rely on.
Here you'll find answers to the most important questions about invoicing for WooCommerce and Billbee. If you still have questions, our support or community will be happy to help.
Every invoice must contain the following information to be legally compliant:
Note for Small Business Owners: Those exempt under § 19 UStG are not permitted to show VAT and must include the corresponding disclaimer.
Note for International Sales: For sales to other EU countries, the tax rate of the destination country must be correctly applied.
No, WooCommerce cannot create legally compliant invoices. To generate legally compliant invoices, you need a plugin for WooCommerce or a specialized invoicing solution like Billbee.
Connecting Billbee to your WooCommerce shop usually takes only a few minutes. To then automate your invoices, you need to:
This also takes usually less than an hour – and immediately saves valuable time.
Yes, Billbee also handles reversals. The system creates cancellation invoices or partial credit notes in just a few clicks. Billbee correctly continues the numbering sequences and ensures your accounting remains legally compliant at all times. Afterwards, you decide whether returned goods should be automatically re-entered into stock.
Yes, with Billbee, you can issue invoices both nationally and internationally. The system calculates the correct tax rates for the respective EU countries and displays them correctly on the invoices.
Billbee starts with a monthly basic fee of €9 and is then usage-based calculated. This means you pay a small amount for each processed order.
For the monthly fee, you can use Billbee to its full extent – meaning you can automate not only your invoices but also your entire order processing (from payment reconciliation and shipping to customer communication).