Your shop impresses with its design – Billbee provides the necessary professionalism behind the scenes. Automatically generate a legally compliant invoice for every Squarespace order. Avoid manually transferring customer data and effectively prevent errors.
Billbee sends your invoices directly to your customers, ensuring a smooth after-sales process. Customize your accompanying message to perfectly match your brand and include the tracking number directly in the email.
With the Billbee layout editor, you ensure that your invoices look just as high-quality as your online shop. Customize your logo, fonts, and colors to create a consistent brand experience.
If an order is cancelled, you can create legally compliant credit notes and cancellation invoices with just a few clicks. Billbee handles proper document sequencing and, if desired, ensures that returned items are immediately available in your inventory again.
Transfer your Squarespace sales data and invoices with a click to your tax software (e.g., DATEV, sevdesk, or Lexware Office). Billbee pre-structures the data so that your tax advisor can process it directly – for a stress-free monthly closing.
All generated documents are archived in your cloud in a legally compliant and audit-proof manner. This automatically fulfills the legal retention requirements for online retailers and ensures you can provide information at any time if queries arise.
You don't need any IT knowledge to automate your invoicing with Billbee. Get started right away and save valuable time.
Before you get started, go to Settings to upload your logo, enter your company information, and select your preferred font. Once you've set these up, Billbee will automatically use this template for all future invoices.
In Billbee, automations always run based on rules. So, to have your invoices generated automatically from now on, you’ll need to create a custom rule for this. Simply create it under “Automation” in the “Rules” tab. Here, set the trigger to “Order imported” and the action to “Create order document” with “Invoice” as the document type. This way, the system knows exactly when to create an invoice.
Step 2 ensures that your invoices are generated automatically, but it does not yet ensure that they are sent to your customers automatically. To do this, first create a custom notification message. To do so, go to the “Automation” section under “Email Templates,” create a custom message, and save the template.
Next, create a second rule for automatically sending your invoices. A rule like this is already set up by default in your Billbee account. However, you can still customize it—for example, by linking the notification text you created earlier and specifying a BCC email address that receives all sent invoices.
Billbee goes far beyond mere invoice creation. The system optimizes your entire after-sales phase, automates your order processing and inventory management.
Connect your business accounts and payment providers like PayPal or Stripe. Billbee instantly reconciles transactions with your Squarespace orders, so you always know which orders are ready for immediate shipping.
Create shipping labels for DHL, UPS, DPD, or Hermes directly in Billbee. Particularly efficient: As soon as the label is printed, tracking data is automatically transferred to Squarespace and your customers.
Billbee synchronizes your inventory in real-time across all other channels. For example, if a product sells in your Squarespace shop, the inventory on your other marketplaces is immediately updated. This prevents overselling and unhappy customers.
Your online store is just the beginning? With Billbee, you can effortlessly scale to marketplaces like Amazon, eBay or Etsy. Manage all orders and invoices across platforms in a single, central dashboard.
Billbee grows with you. Your month. Costs are purely usage-based — perfect to set the course for your growth.
With Billbee, you can get started today—even without any technical know-how. Our tutorials, comprehensive documentation, and more will help you get set up.
Sign up for your Billbee account and start the trial period without providing any payment information. The trial period ends automatically—no need to cancel!
Connect your online stores, marketplaces, shipping providers, etc., to Billbee and start importing your orders.
Whether manually or automatically: Start managing your products and processing orders right away. See for yourself how quickly you can save time with Billbee!
"Billbee effortlessly bundles our orders from all channels, providing us with the exact workflows we need as a growing children’s label. The automations make our day-to-day operations noticeably easier, giving us more time for what we love most: turning simple IKEA products into cherished favorites for families everywhere.
We’ve been using Billbee for a while now and are truly impressed. The user interface is clearly designed and intuitive to use—even new team members find their way around quickly. We are especially convinced by the automation: orders, invoices, and inventory management run smoothly and save us a tremendous amount of time in our daily operations.
We’ve been using Billbee since 2017 and have truly grown alongside the platform. It is incredibly easy to onboard new employees, and Billbee has allowed us to scale our operations seamlessly.
When I first became subject to sales tax, I was worried I’d have to spend hours every week manually writing invoices. Fortunately, Billbee takes care of everything: invoices are created and sent to customers automatically, and tracking numbers are transmitted directly back to Etsy and Shopify.
As a small company, we grew fast—and Billbee simply grew with us, completely behind the scenes. No bells and whistles, just a system you can truly rely on.
Here you'll find answers to the most important questions about invoicing for Squarespace and Billbee. If anything remains unclear, our support team or community will be happy to help you.
To ensure your invoices are legally compliant, they must contain the following information:
Important for small businesses: The reference to tax exemption under § 19 UStG.
Important for international sales: For sales to other EU countries, the tax rates of the destination country may need to be shown (OSS procedure).
Squarespace offers confirmation emails. However, these often do not replace a complete, legally compliant invoice under German tax law. Billbee closes this gap and automates the entire process in a legally compliant manner.
Thanks to the direct connection, setup is straightforward and takes only a few minutes. Setting up the automation rules will take a bit more time. However, the entire automation of your invoices is usually completed in less than an hour.
In Billbee, you can create official cancellation invoices (credit notes). The system ensures that accounting remains legally compliant by directly linking the credit note to the original invoice and maintaining clean numbering sequences.
Billbee starts at a basic fee of €9 per month and is then calculated based on usage. This means you only pay a small amount for each order actually processed and can use Billbee to its full extent.